7:30pm at Elberton village hall
Agenda
Downloadable copy of the agenda and meeting papers at the bottom of this page.
2026-09/1 To receive apologies
2026-09/2 To receive declarations of interest and requests for dispensations
2026-09/3 Public Forum
Members of the public are invited to address the council on matters of council business set out below. The Chairman may accept submissions on other matters if he chooses to do so. No council discussion may take place at this time.
2026-09/4 To approve the minutes of last meeting held on 14th July 2026
2026-09/5 Parish matters for decision
2026-09/5.1 To receive feedback from National Highways meeting re: return of HGVs to the Severn Bridge & determine further action required
2026-09/5.2 To identify tasks for the Streetcare parish works team
2026-09/5.3 To request additional verge cutting by South Glos. Council
2026-09/5.4 To confirm previous decision re: taking on Special Expenses costs, in light of new information from SGC
2026-09/5.5 To consider response to provisional Tree Preservation Order at the White Hart, Littleton
2026-09/6 To note items of report
2026-09/6.1 To receive the clerk’s report
2026-09/6.2 To receive any reports from councillors
2026-09/7 Planning
2026-09/7.1 To note planning responses made under delegated powers
i. P26/01169/HH & P26/00170/LB – Village Farm Village Road Littleton upon Severn – Installation of 1no pair of entrance gates. Response: No objection
ii. P26/01278/CLP – Lower Corston Farm Whale Wharf Lane Littleton Upon Severn – Installation of 1no. mobile compliant lodge for overnight accommodation to house equine staff during busy periods of work on the farm. Response: Objection – the proposed unit is excessive for occasional overnight use by a farm worker and thus creates a new residential unit; it should therefore be subject to the full planning process.
2026-09/7.2 To note the following applications received, plus any received since issue of the agenda, and resolve response
(Details of all current planning applications can be found via the South Glos Council planning system)
i. P26/01808/CLP – Severn View The Green Littleton Upon Severn – Minor external alterations and installation of internal walls.
2026-09/7.3 To note the following SGC planning decisions
i. P26/00988/CLP – Eastfield Nurseries Village Road Littleton Upon Severn – Siting of Caravan to provide additional accommodation for family of Homeowners. SGC decision: Refuse certificate of lawfulness.
ii. P26/01225/CLE – Severn View The Green Littleton Upon Severn – Verification of building use (Class C3) for a period of time exceeding 10 years, and the installation of new wall cladding for a period of time exceeding four years prior to 25th April 2024. SGC decision: Approve certificate of lawfulness.
2026-09/8 Council administration
2026-09/8.1 To agree arrangements for the clerk’s annual appraisal
2026-09/8.2 To note the asset register (paper 1) and annual asset inspection report (paper 2)
2026-09/8.3 To adopt a Health and Safety Policy (paper 3)
2026-09/8.4 To adopt a Planning Applications Procedure (paper 4)
2026-09/9 Finance
2026-09/9.1 To note payments made under prior approval:
Payee Item Amount Prior approval
Clerk Staff costs July £438.12 2026-05/11.4 & 2026-07/9.4
Unity Trust Bank Bank charges July £ 7.00 2026-05/11.4
Clerk Staff costs August £313.80 2026-05/11.4
Unity Trust Bank Bank charges August £ 7.00 2026-05/11.4
2026-09/9.2 To approve payments:
Payee Item Amount Power to spend
ALCA Essential Councillor training – Cllr. Taylor £45.00 LGA1972 s.111
South Glos. Council Bin emptying Q2 £55.17 + VAT = £66.20 Litter Act 1983 s5-6
2026-09/10 Any other minor matters of report (no decision required) or items for next agenda
2026-09/11 Meeting closure
Minutes
Please note that these minutes are DRAFT until approved at the subsequent meeting, and may be subject to change until that time.
Present: Councillors Steve Meredith (chairman), Heather Bayston, David Spratt, Robert Taylor, Anne Wiseman
In attendance: Ward Councillor Tony Williams (SGC), no members of the public
Clerk: Emma Pattullo
2026-09-1 To receive apologies
Apologies were received from Cllrs. Julian Cooper and Ian Jenkins.
2026-09-2 To receive declarations of Interest and requests for dispensations
Cllr Bayston declared interest in planning application ref: P26/02014/HH as the applicant is a family member.
2026-09-3 Public Forum
No members of the public were present.
2026-09-4 To approve the minutes of the last meeting held on 14th July 2026
It was resolved that the minutes of the previous meeting held on 14th July 2026 be approved as a correct record. The minutes were signed by the Chairman.
2026-09-5 Parish matters for decision
2026-09-5.1 To receive feedback from National Highways meeting re: return of HGVs to the Severn Bridge and determine further action required
Cllr Spratt reported on the meeting he attended on 26th August. Results of traffic modelling were presented to the meeting, which showed that in normal traffic conditions the traffic lights to hold vehicles back from entering the bridge will rarely be triggered. If traffic is held, modelling suggests that any queueing will be minimal as the traffic lights will only be red for 30-60 seconds whilst heavy vehicles cross the suspension part of the bridge.
There is expected be an increase in traffic queuing on the off-slip down to the roundabout (adjacent to Sandy Lane) due to all HGVs being required to leave the M48 at J1 and go via the roundabout to rejoin the M48 to access the bridge. No additional queuing is forecast for the B4461.
Cllr Spratt raised concerns of Aust residents regarding additional noise and pollution from the queueing vehicles on the off-slip. The National Highways project team have agreed to look into provision of a barrier between the off-slip and the adjacent houses in Sandy Lane.
The NH project team are also discussing with SGC whether the yellow box markings on the roundabout could be refreshed to try and prevent blocking of the roundabout.
Work to install equipment for the new scheme is expected to start imminently, with an opening date expected to be in December 2026.
It was RESOLVED that the clerk should request a meeting with National Highways to discuss any follow up questions and general liaison.
2026-09-5.2 To identify tasks for the Streetcare parish works team
The parish works team are due to be in Aust in October. All councillors were asked to check with residents, look around their areas and report any desired tasks to the Clerk by 23rd September.
2026-09-5.3 To request additional verge cutting by South Glos. Council
Cllr Meredith noted that many of the smaller lanes in the parish have not been cut back for a long time. Cllr Tony Williams agreed to follow up with SGC Streetcare.
2026-09-5.4 To confirm previous decision re: taking on Special Expenses costs, in light of new information from SGC
SGC have changed the terms of the Special Expenses transfer policy. Parishes now have up to three years to decide on their preferred solution. However, SGC are offering a 10% discount for parishes who sign up to have SGC manage areas on their behalf from April 2027.
It was RESOLVED that the previous decision should stand; the parish council will contract with SGC to maintain the area of grass at Orchard Drive, Aust. The estimated cost is £59 for financial year 2027/28.
2026-09-5.5 To consider response to provisional Tree Preservation Order at the White Hart, Littleton
It was RESOLVED that no response was necessary.
2026-09-6 To note items of report
2026-09-6.1 To receive the clerk’s report
The clerk reported on recent actions and matters not otherwise covered:
• Councillors’ published Registers of Interests have been amended to remove home addresses, as required by recent updates to the Localism Act
• The clerk and Cllr Bayston have reviewed and updated the risk assessments for the Woodwell Meadows volunteer group
• Police report was circulated – includes requests for reports of fly-tipping and of people on e-bikes wearing balaclavas
2026-09-6.2 To receive any reports from councillors
Cllr Taylor reported on a meeting held between himself, Cllrs Bayston and Cooper and a resident regarding the poultry unit at Village Farm, Elberton. The meeting was informative and a summary has been circulated to Littleton residents.
Cllr Cooper had reported prior to the meeting that there are ongoing issues of noise and disturbance to residents from the White Hart, Aust. Cllr Williams gave an update on recent planning enforcement action.
Cllr Jenkins had reported prior to the meeting that the Greenacres site at Passage Rd, Aust is still occupied. SGC planning enforcement believe there is no-one currently living there.
2026-09-7 Planning
2026-09-7.1 To note planning responses made under delegated powers
The Clerk has responded to the following applications under delegated powers:
i. P26/01169/HH & P26/00170/LB – Village Farm Village Road Littleton upon Severn – Installation of 1no pair of entrance gates. Response: No objection
ii. P26/01278/CLP – Lower Corston Farm Whale Wharf Lane Littleton Upon Severn – Installation of 1no. mobile compliant lodge for overnight accommodation to house equine staff during busy periods of work on the farm. Response: Objection – the proposed unit is excessive for occasional overnight use by a farm worker and thus creates a new residential unit; it should therefore be subject to the full planning process.
2026-09-7.2 To note applications received and resolve response
The following applications were noted and responses resolved as recorded:
i. P26/01808/CLP -Severn View The Green Littleton Upon Severn – Minor external alterations and installation of internal walls. RESOLVED: No objection.
ii. P26/01938/F – Eastfield Nurseries Village Road Littleton Upon Severn – Change of Use of land and outbuilding from Sui Generis to residential amenity land and incidental outbuilding (Class C3) as defined in the Town and Country Planning (Use Classes) Order 1987 (as amended). RESOLVED: No comment – this is a technical application which the council does not have expertise to comment on.
iii. P26/01903/F – Holly Cottage Aust Road Olveston BS35 4DE – Change of use of outbuilding to 1 no. separate dwelling (Class C3) (retrospective). RESOLVED: No response – outside parish boundary.
** Cllr. Bayston left the room due to previously declared interest **
iv. P26/02014/HH – 2 Court Cottages Redhill Lane Olveston – Erection of single storey front infill extension to provide additional living accommodation. RESOLVED: No objection.
** Cllr. Bayston returned **
2026-09-7.3 To note the following SGC planning decisions
The following SGC planning decisions were NOTED:
i. P26/00988/CLP – Eastfield Nurseries Village Road Littleton Upon Severn – Siting of Caravan to provide additional accommodation for family of Homeowners. SGC decision: Refuse certificate of lawfulness.
ii. P26/01225/CLE – Severn View The Green Littleton Upon Severn – Verification of building use (Class C3) for a period of time exceeding 10 years, and the installation of new wall cladding for a period of time exceeding four years prior to 25th April 2024. SGC decision: Approve certificate of lawfulness.
2026-09-8 Council administration
2026-09-8.1 To agree arrangements for the clerk’s annual appraisal
It was RESOLVED that the Chairman should carry out the clerk’s annual appraisal.
2026-09-8.2 To note the asset register and annual asset inspection report
The asset register and inspection report were NOTED.
2026-09-8.3 To adopt a Health and Safety Policy
It was RESOLVED that the Health and Safety Policy (v1.0) should be adopted as presented.
2026-09-8.4 To adopt a Planning Applications Procedure
It was RESOLVED that the Planning Applications Procedure (v1.0) should be adopted as presented except for an amendment allowing circulation of short notice applications via email or WhatsApp groups.
2026-09-9 Finance
2026-09-9.1 To note payments made under prior approval
The following payments, made under the given prior approval, were noted:
Payee Item Amount Prior approval
Clerk Staff costs July £438.12 2026-05/11.4 & 2026-07/9.4
Unity Trust Bank Bank charges July £ 7.00 2026-05/11.4
Clerk Staff costs August £313.80 2026-05/11.4
Unity Trust Bank Bank charges August £ 7.00 2026-05/11.4
2026-09-9.2 To approve payments
The following payments were resolved to be made. All will be paid via bank transfer. A record of authorisation will be held by the Clerk.
Payee Item Amount Power to spend
ALCA Essential Councillor training – Cllr. Taylor £45.00 LGA1972 s.111
South Glos. Council Bin emptying Q2 £55.17 + VAT = £66.20 Litter Act 1983 s5-6
2026-09-10 Any other minor matters for discussion (no decision required) or items for next agenda
A discussion was held around plans for management of Woodwell Meadows in the coming months. The clerk will look into possible options for replacement of the broken gate in the northwest side of the upper field. A stretch of fencing also requires repair – this will be added to the list for the Streetcare works team.
2026-09-11 Meeting closure
The meeting closed at 8:49 pm.
