Agenda
Downloadable copy of agenda and meeting papers
2026-06/1 To receive apologies
2026-06/2 To receive declarations of interest and requests for dispensations
2026-06/3 Public Forum
Members of the public are invited to address the council on matters of council business set out below. The Chairman may accept submissions on other matters if he chooses to do so. No council discussion may take place at this time.
2026-06/4 To approve the minutes of last meeting held on 12th May 2026
2026-06/5 To consider co-option to the vacant council seat
2026-06/6 Parish matters for decision
2026-06/6.1 To consider possible action in relation to disturbance to residents from events at the White Hart, Littleton
2026-06/7 To note items of report
2026-06/7.1 To receive the clerk’s report
2026-06/7.2 To receive any reports from councillors
2026-06/8 Planning
2026-06/8.1 To note the following applications received, plus any received since issue of the agenda, and resolve response
(Details of all current planning applications can be found via the South Glos Council planning system)
i. P26/01022/PN1 – Car Park at Brightside Park, Sandy Lane, Aust – Prior notification of the intention for development of a Gateway Ground Station Antenna Site consisting of 40 no. Satellite antennas, a fibre supply equipment cabinet, and cables set within a compound secured by 2.4m high fencing with vehicular access gates. and development works thereto
ii. P26/01054/CLE – Home Farm, Village Road, Littleton Upon Severn – Continued use of land and buildings for equestrian use and use of Menage in breach of condition 2 of PT13/0550/F
2026-06/8.2 To note the following SGC planning decisions
i. P26/00582/PNGR – Link Farm – Barn 1 Redhill Lane Elberton – Prior notification of a change of use from Agricultural Building (Barn 1) to 2 no. residential dwellings (Class C3) as defined in the Town and Country Planning (Use Classes) Order 1987 (as amended) to include operational development. SGC decision: Prior Approval Granted with Conditions
2026-06/9 Annual Governance and Accountability Return (AGAR) for financial year 2025/26
2026-06/9.1 To note the Internal Audit report (paper 1)
2026-06/9.2 To consider and approve responses to the AGAR Section 1 Annual Governance Statements (paper 2)
2026-06/9.3 To consider and approve the AGAR Section 2 Accounting Statements (paper 3)
2026-06/9.4 To confirm exemption from external audit and complete Certificate of Exemption
2026-06/9.5 To note the period for exercise of public rights to inspect the accounts will run from 15th June until 24th July 2026
2026-06/10 Finance
2026-06/10.1 To note the following payments made under prior approval:
Item Amount Minute (where applicable)
Staff costs for month to 16th May 2026 £313.80 2026-05/11.4
Unity Trust – banking charge May 2026 £7.00 2026-05/11.4
2026-06/10.2 To approve the following payments:
Item Amount Power to spend
MiJan Ltd – EasyPC Accounts software licence £60.00 LGA 1972 s111
Clerk – 4 hours overtime – undertaking audit via ALCA audit network £55.60 LGA 1972 s112
South Glos. Council – Q1 localism charge (emptying waste bin) £55.17 + VAT Litter Act 1983 s5-6
2026-06/11 Any other minor matters of report (no decision required) or items for next agenda
2026-06/12 Meeting closure
Minutes
Downloadable copy of the minutes
Present: Councillors Steve Meredith (chairman), Heather Bayston, Ian Jenkins, David Spratt, Jeremy Warren
In attendance: Ward Councillor Tony Williams (SGC), 3 members of the public
Clerk: Emma Pattullo
Please note that these minutes are draft until approved at the subsequent meeting, and may be subject to change until that time.
2026-06/1 To receive apologies
Apologies were received from Cllr Anne Wiseman.
2026-06/2 To receive declarations of Interest and requests for dispensations
There were no declarations of interest or dispensation requests.
2026-06/3 Public Forum
No matters raised.
2026-06/4 To approve the minutes of the last meeting held on 12th May 2026
It was resolved that the minutes of the previous meeting held on 12th May 2026 be approved as a correct record, subject to addition of the work “excessive” to the end of the first paragraph of item 7.1. The amended minutes were signed by the Chairman.
2026-06/5 To consider co-option to the vacant council seat
Two residents had come forward to request co-option. Both presented written statements and answered questions from councillors.
It was RESOLVED that Robert Taylor should be co-opted to the vacant seat.
In accordance with the co-option policy, Mr Taylor will sign his acceptance of office after the meeting and will take up his seat from the next council meeting.
2026-06/6 Parish matters for decision
2026-06/6.1 To consider possible action in relation to disturbance to residents from events at the White Hart, Littleton
Residents have raised issues of excessive noise during events at the White Hart, Littleton. An elevated stage has been constructed in the front garden.
Cllr Riddle is discussing the noise issues with Environmental Health officers. Residents are advised to record noise levels and times/dates of disturbance.
The clerk will raise a planning enforcement query regarding the construction of the external stage.
2026-06/7 To note items of report
2026-06/7.1 To receive the clerk’s report
The clerk reported on current matters not elsewhere on the agenda:
• Attended SLCC Regional Training Seminar, which included useful presentations on hybrid meetings, lessons learned from the first year of Assertion 10, development of the digital audit submission portal and planned changes to Proper Practice guidance
• Spoke to Parish Online to discuss improving security of the website
2026-06/7.2 To receive any reports from councillors
Severnvale Flood Defence Group are meeting with the Environment Agency to discuss the EA’s revised approach to coastal defence. There is a national push towards more adaptive schemes in some rural coastal areas, such as managed realignment, rather than defending everything with sea walls. It is not yet clear what the potential long-term effects on the Aust/Littleton area will be. The council will keep a watching brief.
2026-06/8 Planning
2026-06/8.1 To note applications received and resolve response
The following applications were noted and responses resolved as recorded:
i. P26/01022/PN1 – Car Park at Brightside Park, Sandy Lane, Aust – Prior notification of the intention for development of a Gateway Ground Station Antenna Site consisting of 40 no. Satellite antennas, a fibre supply equipment cabinet, and cables set within a compound secured by 2.4m high fencing with vehicular access gates. and development works thereto. RESOLVED: Request additional planting scheme to screen the development.
ii. P26/01054/CLE – Home Farm, Village Road, Littleton Upon Severn – Continued use of land and buildings for equestrian use and use of Menage in breach of condition 2 of PT13/0550/F. RESOLVED: No comment.
2026-06/8.2 To note the following SGC planning decisions
i. P26/00582/PNGR – Link Farm – Barn 1 Redhill Lane Elberton – Prior notification of a change of use from Agricultural Building (Barn 1) to 2 no. residential dwellings (Class C3) as defined in the Town and Country Planning (Use Classes) Order 1987 (as amended) to include operational development. SGC decision: Prior Approval Granted with Conditions
2026-06/9 Annual Governance and Accountability Return (AGAR) for financial year 2025/26
2026-06/9.1 To note the Internal Audit report
The internal audit report was NOTED. As recommended, the GDPR Data Audit will be updated to reflect storage of emails on the council-owned domain rather than the old Gmail account. No other action required.
2026-06/9.2 To consider and approve responses to the AGAR Section 1 Annual Governance Statements
After considering the evidence provided, it was RESOLVED that the council could give a positive (Yes) response to all statements. The Annual Governance Statements were completed and signed by the Chairman and Clerk.
2026-06/9.3 To consider and approve the AGAR Section 2 Accounting Statements
Following presentation of the Accounting Statements by the Clerk (RFO) it was RESOLVED that they should be approved. The Accounting Statements were signed by the Chairman.
2026-06/9.4 To confirm exemption from external audit and complete Certificate of Exemption
It was RESOLVED that the council has met the requirements and so should declare exemption from external audit. The Certificate of Exemption was signed by the Chairman and Clerk.
2026-06/9.5 To note the period for exercise of public rights to inspect the accounts will run from 15th June until 24th July 2026
It was NOTED that the period for the exercise of public rights to inspect the accounts will run from 15th June until 24th July 2026. The notice will be placed on the website and noticeboards.
2026-06/10 Finance
2026-06/10.1 To note payments made under prior approval
The following payments, made under the given prior approval, were noted:
Item Amount Minute (where applicable)
Staff costs for the month to 16th May 2026 £313.80 2026-05/11.4
Unity bank charges May 2026 £ 7.00 2026-05/11.4
2026-06/10.2 To approve payments
The following payments were resolved to be made. All will be paid via bank transfer. A record of authorisation will be held by the Clerk.
Item Amount Power to spend
MiJan Ltd – EasyPC Accounts software licence £60.00 LGA 1972 s111
Clerk – 4 hours overtime – undertaking audit via ALCA audit network £55.60 LGA 1972 s112
South Glos. Council – Q1 localism charge (emptying waste bin) £55.17 + VAT Litter Act 1983 s5-6
2026-06/11 Any other minor matters of report (no decision required) or items for next agenda
It was noted that there are still people living at Greenacres, Aust. Ward Cllr Riddle has been informed and is liaising with SGC planning officers.
2026-06/12 Meeting closure
The meeting closed at 8:30pm.
